Privacy Terms
How NeedSpace AI Systems Private Limited collects, uses, and protects your data.
Last updated: June 10, 2026
NeedSpace AI Systems Private Limited (“NeedSpace”, “we”, “us”) operates an AI-powered rental platform accessible primarily through WhatsApp and our website. This document explains how we handle your personal information when you use our services. By using NeedSpace, you agree to the data practices described here.
Data We Collect
Identity Information
- •Full name and phone number
- •Government-issued identity documents (Aadhaar, PAN card)
- •Live selfie for identity verification
Financial Information
- •Employment details (type, duration, employer)
- •Income range (self-declared)
- •Bureau status (via PAN-based lookup)
Property Information
- •Property address, photos, and specifications
- •Rental amount and deposit details
- •Availability and preferences
Technical Data
- •Device information and browser type
- •IP address and approximate location
- •WhatsApp message metadata (timestamps, message IDs)
How We Use Your Data
- •KYC identity verification through Aadhaar matching and live selfie comparison
- •Tenant risk assessment via our deterministic scoring engine
- •Facilitating rental transactions between property owners and tenants
- •Processing payments through Razorpay (our payment partner)
- •Platform communications via WhatsApp for booking, verification, and support
- •Generating anonymized analytics to improve platform services
Data Sharing
- •Property owners receive verification summaries (risk level only — no raw financial data)
- •Tenants receive property details only after booking confirmation and payment
- •Razorpay processes payment data as our payment partner
- •KYC verification providers (IDfy/Karza) process identity documents for verification
- •Law enforcement authorities when required by Indian law
- •We NEVER sell your personal data to third parties for marketing or any other purpose
Data Security
- •All data encrypted in transit (TLS) and at rest (AES-256)
- •Aadhaar numbers are masked per UIDAI standards — only last 4 digits stored (XXXX-XXXX-last4)
- •PAN numbers are masked — only first 2 and last 2 characters stored
- •Role-based access controls — team members access only what they need
- •Regular security assessments and vulnerability scanning
- •S3 signed URLs for media — photos expire and cannot be permanently shared
Your Rights
- •Access your personal data stored on the platform
- •Request corrections to inaccurate information
- •Request deletion of your data (subject to legal retention requirements)
- •Withdraw consent for data processing at any time
- •Receive your data in a portable format
- •Lodge a complaint with the relevant data protection authority
Data Retention
Active account data is retained for the duration of your relationship with NeedSpace. You may request deletion at any time.
Verification records are retained for a minimum of 8 years as required by Indian financial regulations and CIBIL/bureau compliance.
Guarantee records are retained for a minimum of 8 years for audit and compliance purposes.
Transaction logs (payment records, booking history) are retained as required by applicable tax and financial regulations.
Jurisdiction & Contact
These privacy terms are governed by the laws of India. Any disputes shall be subject to the exclusive jurisdiction of courts in Shivamogga, Karnataka.
NeedSpace AI Systems Private Limited
CIN: U68200KA2026PTC215085
First Floor, No. 46 Gaddemane Layout, Gopishettykoppa,
Gopala Extension, Shivamogga – 577205, Karnataka, India
Email: needspaceaisystems@gmail.com
WhatsApp: +91 90715 87956